Framework | When you have a lot of assets

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Framework | When you have a lot of assets

Framework | Introduction

Many organizations have an ever-growing number of assets that require maintenance. It can become a struggle to retain a good overview of those assets and to identify which ones require (immediate) attention. Most companies solve this by using reports. However, reports have their limitations and usually do not cater for immediate action.

An alternative approach to reporting is setting overview applications in Maximo that allow for direct user action. These applications can be set up for all phases in the maintenance process, from the engineering department setting up the maintenance planning to the mechanic performing the actual maintenance.

MACS has designed an ingenious framework in IBM Maximo that assists organizations in generating the required overviews and providing necessary information for instant intervention. We are proud to share this approach with you.

Setting up the framework

The consequence of having a great number of assets in Maximo is having many work orders, of which the number will obviously gradually increase. Searching on large numbers of work orders (and assets) can become cumbersome, particularly when using tasks.

The first thing MACS tackled is the question how to create a decent overview on these work orders from multiple angles. For this, it is important to know on which asset the work needs to be done and where that asset belongs in your structure.

The work order timing is the second important dimension, because information such as a warning and overdue dates are essential when planning work. These dates are usually based on calculations dependent on priority and work type.

Framework illustration 1

Framework Illustration 1: Example of a condition used to fill relevant information in a separate table

The framework that MACS offers is perfect in its simplicity. MACS starts by creating a table that holds all the rules for different categories of work, comparable to a priority matrix. This allows for flexible rules and easy adjustments.

Based on these rules, a second table is populated. This contains up-to-date work order, asset, category, and relevant date information. Information is refreshed whenever the work order itself is updated.  MACS has purposefully put the data storage in a separate table to achieve extremely quick searches.

Applying the framework

MACS uses the separate table with filled data to create easy overviews for users in different roles, where each role can have their own available actions. MACS can set up separate applications for mechanics, foremen, different types of planners and monitoring staff. The framework supports these roles by using distinctive coloring and icons to pinpoint where action is required.

Framework Illustration 2

Framework Illustration 2: Sample app for a mechanic where tasks may be handled using clear icons and where coloring shows which tasks have violated their due date


Framework Illustration 3

Framework Illustration 3: Sample app for planners and foremen to organize task handling. Quick (re)assignment can be initiated using just one field (indicated by the red arrow)

MACS offers a range of overview apps for monitoring and other planners. The “Location Forecast” app, for example, shows healthy assets at a certain location. Based on a forecast range (marked by the rectangle in the illustration) the app lets you instantly determine if a work order will become overdue for the top asset in question. This helps our customers in quickly signaling future bottlenecks and in acting on those.

Framework Illustration 4

Framework Illustration 4:


MACS has devised a simple framework that stores important aspects of work orders in a separate table. The speed of this table allows MACS to set up user-friendly applications with which users can easily monitor their work and quickly act on the results. Are you interested in learning how your processes can benefit from our framework for IBM Maximo? Just get in touch with us.

By | 2018-03-09T06:51:48+00:00 February 21st, 2017|Blog, News|Comments Off on Framework | When you have a lot of assets

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