In the Assets module and Locations You can register various types of assets and maintenance include:
- IT and much more.
In addition, all assets are created with unique numbers and stored with related information, such as parent assets, location, vendor, status, and maintenance costs. You can create a tree hierarchy as an arrangement of buildings, departments, assets and substructures. This hierarchy is a useful tool for accumulating maintenance, so you can check the cumulative costs on each level.
The Work Orders module is used for both the retrieval of work carried out in the past, as for following activities are planned. A work order is an order for work to be performed and contains the following information:
- Tasks to be performed
- Number of scheduled working hours / hours used
- Number of scheduled services (external suppliers) / Used services
- Required materials / Consumed materials
- Required tools / Consumed tools
- The Location & Assets that maintenance was carried out
- Defect Reporting & failure analysis
The Preventive Maintenance module is used for the management of the work carried out to assets / locations on a regular schedule in order to keep them enabled efficiently . The applications help you with planning and budgeting of routine maintenance through the planning of labor, materials, services and tools needed for the work orders for regular maintenance, inspections and overhauls. You can generate work orders from a Preventive Maintenance Schedule by both time intervals as meter readings. It is also possible to bring in seasonal dependencies so prevents maintenance work, for example the air conditioning installation will take place during the summer months. To get in workload and the required budgets insight you Maximo forecasts generate the expected workload / costs over a freely selectable period of time.
The Service Desk module allows you to manage the requests for services related to an asset or location in your organisation. All malfunctions, facility reports and service requests from any user may be received through one and the same portal. A Service Request record will enable you to store all relevant information for that request, such as the type of service, fault description, who needs service, where, when and why. Attaching documents and pictures (such as pictures of defects) is part of the default functionality.
Service Requests can be made directly to you by a user, eg phone, email or in person. You also receive service requests from within self-service users.
The owner of a service request is responsible for ensuring that the ticket to a successful conclusion. You can assign ownership of a service request to another person or group. For example, you can determine for whom the service has consequences and the priority of the service. You can specify to whom the service request must be escalated if problems arise and who can change the status of the application as completion is in sight.
You can apply Service Level Agreements on the service request. All communications relating to the service request can be stored in the log file of the service request, so that a clear historical picture of the life cycle commandments.
You use the applications in the Inventory module for management tasks for spare parts. You can optimize the availability of items for future work orders and simultaneously reduce large inventory balances and the associated costs.
The ultimate goal is to have a balanced stock balance. Maintenance can be performed with minimal delay by making available many materials have in the warehouses, without seldom used items are kept in stock.
Administrative tasks for spares include:
- Manage in stock articles
- Indicate when stock falls below set order points
- Make purchase requisitions and purchase orders for items in stock
- Report on items received
- Define stock items in your warehouse
- Add services and items that your business requires
- Manage information about tools needed for performing the work
- Manage current tools in warehouses
- Trace items (inventory items, non-stock items and items on special order) and warn when the stock falls below a specified order level so you can re-order items.
- Remittances, export returns and transfers
- Make a master list of state codes
- Add data warehouse locations and maintain and display the items that are stored in a warehouse
With the Inventory application can store information about all aspects of stock materials. You can keep an eye on the warehouse number of stock items and tools. You can track the status of items and the cost of stock, as well as articles reorder when inventory should be completed.
You can monitor the use of articles on special order and stock items. You have the ability to store data provider and articles quickly to order when the warehouse balance indicates that the items must be completed.
You can check the numbers for each magazine‘s individual products and tools for baking and party level. If an item is stored in multiple locations, you can view all the numbers for warehouse locations on one page.
ABC analyzes help you to determine the requirements for an article. You should consider how useful the article and determine the financial benefit that results in investing in an article.
With the Inventory application, you can perform the following tasks:
- Specify the crates and parties in which articles are stored, as well as view the warehouse locations.
- Specify reorder data, such as the order level, the delivery time and the order unit of an article. You can also specify information about the vendors that supply an article and several manufacturers or models that are associated with each supplier
You use the applications in the Purchasing module for managing your procurement process, including obtaining quotation, purchase of materials and services, and subsequently their receipt and invoice entry. The applications support you with tracking information about the companies that you purchase from and with the integration of legal terms in the procurement process.
You use the Purchase Orders to purchase orders and to modify existing purchase orders. You can to create purchase orders and data suppliers to reuse and apply existing conditions and contracts.
If you have documents that are linked to purchase orders, invoices, contracts and requests for quotations, you can view those records. You can get all information related to purchase orders, view expanded. Alternatively, the transactions and records that belong to a particular purchase order line, view.
The Contracts module is used for managing contracts, labor rates, purchases, leases and guarantees. You can create different types of contracts and define the rules that apply to each type of contract.
You can adjust prices and payment schedules, service level agreements linked to contracts, and view the history of contracts and contract revisions. Furthermore, you can create master contracts which may be associated with multiple contracts with the same supplier. When you create a contract, you can specify their properties and conditions including the associated assets and people.
The standard system contains the following types of contracts:
Call contracts (volume contracts)
An agreement in which a supplier is specified, a total amount and the period within which the agreement is in effect. A call contract is typically used for the procurement of services and / or materials at agreed prices and conditions. The Purchase Orders application enables you to create release orders that refer to a call contract.
Here you define the rates used for the combination of discipline and professionalism and the prices paid for specific contract employees. You can set up rate labor contract to generate invoices for all approved labor transactions in a given period, e.g. every month.
A contract for the lease of one or more assets from a supplier. Leases contain the lease period, payment schedules and other contractual obligations. Invoices can be generated based on the frequency in the payment schedule. This type of agreement may involve more than two parties, because a retailer may sell the assets, while another vendor acts as a lease holder.
A price agreement sets the prices to be paid for specific items that are purchased from a specific supplier. A price agreement is typically used for the procurement of services and / or materials at agreed prices and conditions.
Similar to a lease Contract. Rental contracts contain the rental period, payment schedules and other contractual conditions. Unlike a lease contract, a rental contract can be terminated at any time and contains no contractual compensation.
Similar to a warranty, only a portion of the items will be invoiced per incident. A service contract contains details of providing services and indicates whether it is linked to a payment schedule.
The Key Performance Indicators (KPIs) application enables you to create indicators to monitor key performance variables for a certain time. You can view performance indicators at the start pages. These KPIs monitor performance in a list or graphical view. You can determine the parameters of the KPIs. In addition to real-time monitoring, the historical trend analysis provides you with insights into possible peaks and valleys in your workflow.